AppleSauce Overview and Submissions

Last updated September 17, 2012

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AppleSauce and AppleSeed Magazine Guidelines

Revised 9/28/2011

Submission form required

Students who want to submit to AppleSeed (grades 3-5) or AppleSauce (grades 6-8) need to attach the GLEC submission form to their piece. These are available from the AppleSeed or AppleSauce advisor at your school.

Purpose

Publisher

Each magazine is produced semiannually by the GLEC Enrichment Partnership and high school student volunteers from AHS, GLTS, LHS, and MHS. Generally, AppleSauce is published in March and May. The editor is Ms. Kristen Hollenbeck, GLEC Enrichment Director. AppleSauce was started in the 1999-2000 school year, AppleSeed in the 2003-2004. The magazines are a collaborative effort of GLEC and the advisors (see below) of the participating schools. A staff of high school students helps to edit and produce the publications. Students interested in serving on this staff should contact us.

Eligibility

Note: Private schools and other public schools interested in participating in AppleSeed should contact GLEC for more information (fee involved).

Advisor Role and Selection Process

These magazines would not be possible without the cooperation and dedication of the AppleSauce and AppleSeed advisor at the participating schools. Works are sent to GLEC through the advisor (designated by the principal) who submits works on behalf of the building. The advisor promotes the opportunities for publication within the school and, with other teachers, selects 15-25 works (not more than two works from the same student) to submit for each issue, giving us some indication of preferences for final selection. From these works, some will be published.

Historically, we seem to select for publication about 25 - 35% of all that is submitted. Many outstanding pieces cannot be published for a variety of reasons that have nothing to do with their quality. They just might be too long, or too similar to another piece, or too difficult to reproduce electronically, etc. If we receive several similar pieces (for example, seasonal poems) from the same school, even if they're all very competitive, we are likely to select only one or two for publication. Typically, about 60% of the published submissions are written pieces; the rest are art and music.

Final Edit, Notification, Launch Night, Returning Originals

In addition to sending us the school's submissions, we ask the advisor to come to a "final edit" at GLEC, at which time we inform the advisor of all the pieces selected and ask for their help in verifying the spelling of the students' names and making the final edits to the copy. (Times are posted on the News page.) If the advisor is unable to come, we will post an electronic draft of the magazine in a place that the advisor can review it. We also ask the advisor to inform those who have been selected and give them an invitation (provided by us) to take home to their parents which gives the details of the "Launch Night," at which all the contributors gather to meet each other, read or speak about their works, and take home their copies of the freshly printed magazine. Also at Launch Night, we will return all the submissions to the advisor (or the advisor's designee) and have a box of the magazines for the advisor's school -- enough magazines so that every teacher will be able to get a copy and  extras for use in the library or classroom.

Distribution

Permission form for Web version of AppleSauce and AppleSeed

In order to be published in the Web version of the magazine, parents must sign the permission form. See the AppleSauce or AppleSeed News page for the form and details.

Multiple Authors/Group Compositions

Multiple Authors and group compositions are allowed.

Deadline

See your AppleSauce Advisor for deadlines for each issue.

Ms. Kristen Hollenbeck
Enrichment Coordinator
Greater Lawrence Educational Collaborative,
480 Broadway, Methuen, MA 01844
978-685-3000 x121
Fax: 978 689-7466

 

Content Format

You may submit pieces in hard copy or electronic form. Works submitted electronically (as a .doc, .docx, or jpeg file) have a better chance of being published. Please do not submit works as a PDF. Written works, but not artwork, may also be submitted by fax (978 689-7466). Electronic submission is the easiest for us and insures that the piece is reproduced as the author intended. Be advised that we are probably going to change the font of the original and perhaps the layout as well. If you submit electronically, please fax or mail us the the submission forms for each piece.

Please make sure the piece has been edited to your satisfaction and double check that the student’s name is spelled accurately and is easy to read. Submissions forms should be filled out fully, and be signed by a parent if required by your school's policy.

Written Work

You may submit poems, short stories, letters, journal entries, essays, reviews, and any other works of original writing. We would like to have a variety of styles, formats, and lengths. However, because space is at a premium, we cannot publish many works that exceed 250 words and prefer shorter works.

Works Based on Other Works (parodies, templates, etc.)

If the piece is in any way based on another piece, please indicate that (e.g., "after a poem by Robert Frost," or "inspired by a painting by Vincent Van Gogh," or "parody, based on a poem by Judith Viorst"). "Exemplar" pieces, formula pieces, template pieces, and pieces which derive their structure, content, or flow from another work must credit the original work. If it is written in a traditional style, such as as sonnet, haiku, lune, etc., please indicate that.

Artwork, Photography

You may submit original artwork of any type, including electronic photos (taken by students or adults) of three-dimensional works done by students. Digital photos are encouraged. Hard copies should not be larger than 11 x 17. We prefer 8 1/2 x 11 or smaller. Some pieces reproduce better than others. A good test for you to tell how something will reproduce is to xerox it. If it looks good after being xeroxed, it will probably look good in the magazine. We often reduce images from their original size, or use only a portion of the picture. Please submit originals, not copies, unless it is a digital photo. We will take care of the original and return it to you at the launch night. Artwork should be original and not copies of someone else's original work. If the piece is based on another piece, please indicate that. Please do not submit "Anime" style artwork, even if original, and other artwork which is subject to copyright restrictions (Disney characters, etc.).

Musical compositions

We will accept original musical compositions in almost any format and notation. If we use the piece we will probably re-score it using our music notation, Finale. The piece may be for any ensemble of instruments and or voices. Make sure the piece is original.

Hybrid pieces

Illustrated poems can be submitted. As a rule, we will change the font of the original text to our own font.

Thematic material

Seasonal works may be submitted, but please realize that we are looking for a variety of subjects and will only publish a few pieces on one theme, such as seasons.

Plagiarism

Unfortunately, it occasionally happens that we will receive pieces of writing or artwork that have been previously published or have appeared on the internet. Advisors are encouraged to screen works carefully before submitting them.

Q&A

May a student, parent or a teacher submit a piece directly to AppleSauce or AppleSeed?
No, submissions must come through the school's AppleSauce/AppleSeed Advisor.

What types of pieces are you looking for?  
We are looking for quality, originality, and variety.

Is there a role for parents to play in this magazine?  
Yes, we invite parents to help us develop a distribution network within Greater Lawrence and beyond, so that the students get the maximum audience and recognition.

Are contributors required to read at the launch Night?
No, it is optional. But most students do read their piece, or talk about their art or play their composition.

How many copies will each contributor receive?  
Depending on our fundraising, we will give each contributor at least two free copies.

Where does the money come from to make all this happen?  
We are very grateful to our recent supporters: the Clipper Ship Foundation, the White Fund, and the Arts Councils of Lawrence, Andover, and Methuen. Foundation, PTO, parent and business donations are gratefully received and will allow us to give more copies to the schools, contributors and their families.

How can high school students become involved in producing AppleSauce and AppleSeed?  
We are particularly looking for sophomores and juniors with good editing skills and a love of language. We meet one afternoon a week at the GLEC Office in Methuen. Please contact us for more information.

Cost

We plan to publish between 1,000 and 3,000 copies per issue, depending on funding. We will try to provide the school with enough copies for each teacher and staff person, and extras to be used in the library or classroom.

Each student whose work is selected to appear in the magazine will receive at least two free copies. Additional copies can be purchased at a nominal charge ($5) on the night of the awards and readings or at the GLEC Central Office in Methuen. PTOs, businesses, organizations and individuals who can help offset the costs of producing this magazine are encouraged to send a contribution in any amount to GLEC and will be recognized as “Friends of AppleSauce and AppleSeed” at the launch nights and in print by the GLEC Enrichment Partnership.

 

Advisor Page

 

 

 

Page Last modified: September 17 2012 15:15:03.